Managing Outputs

Learn how to view, download, delete, and organize your Focusly-generated content.

What Are Outputs?

Outputs are the AI-generated content you create using Focusly's modules:

Notes summaries
Question sets
Practice quizzes
Flashcard decks
Exam questions
Revision plans
Language exercises
Memorization aids

Viewing Your Outputs

All your outputs are displayed in the Saved Outputs sidebar on the right side of your workspace.

What you'll see:

List of folders (organized by subject or custom)
Outputs within each folder
Quick preview information
Action buttons (view, download, delete)

Viewing an Output

Navigate to the Saved Outputs sidebar
Click on a folder to expand it
Click on any output to open it
View the full content

Output display includes:

Module type (summary, questions, flashcards, etc.)
Subject
Label/title
Date created
Full content (formatted and readable)

Sorting and Filtering

Outputs can be organized by:

Date created (newest first, oldest first)
Module type (all summaries, all flashcards, etc.)
Subject/folder (Mathematics, English, etc.)
Label (alphabetically)

Downloading Outputs

Why Download?

Offline access: Study without internet
Backup: Keep local copies of important work
Sharing: Send to classmates or teachers
Printing: Create physical study materials
Import: Use in other apps (Anki, Quizlet, etc.)

How to Download

Single Output

Open the output you want to download
Look for Download button (usually top-right)
Click Download
Choose format if multiple options available
File saves to your device's Downloads folder

Multiple Outputs

Select multiple outputs (if feature available)
Click Download Selected
Downloads as ZIP file or individual files

Download Formats

Different modules may offer different formats:

Notes Summaries:

PDF (formatted for reading)
TXT (plain text)
Markdown (for note-taking apps)

Question Sets:

PDF (with answer key)
JSON (for importing to other systems)
TXT (plain text questions)

Flashcards:

CSV (for Anki, Quizlet)
PDF (printable cards)
JSON (structured data)

Revision Plans:

PDF (formatted schedule)
Calendar file (iCal, .ics)
Excel/CSV (spreadsheet)

Language Practice:

PDF (exercises and conversations)
TXT (text transcripts)

Using Downloaded Files

PDFs:

Open in any PDF reader
Print for physical copies
Annotate digitally

CSV files (Flashcards):

Import into Anki: File → Import → Select CSV
Import into Quizlet: Create set → Import → Paste
Open in Excel/Sheets for editing

TXT files:

Open in any text editor
Copy content as needed
Import to note-taking apps

JSON files:

For developers or advanced users
Import to custom applications
Parse programmatically

Deleting Outputs

Why Delete?

Free up space
Remove outdated materials
Declutter workspace
Keep only relevant content

How to Delete

Single Output

Open or select the output
Click Delete button or trash icon
Confirm deletion
Output is permanently removed

Multiple Outputs

Select multiple outputs (if available)
Click Delete Selected
Confirm deletion
All selected outputs removed

Entire Folder

Select the folder
Click folder options (⋮ or gear icon)
Select Delete Folder
Choose what to do with contents:
- Delete all contents
- Move contents to another folder
Confirm deletion

Important Notes

Deletion is permanent:

❌ Cannot be undone
❌ No trash/recycle bin
❌ No recovery option

Best practice:

✅ Download important outputs before deleting
✅ Double-check before confirming
✅ Review folder contents before deleting folders

Editing Outputs

Current Functionality

Focusly outputs are read-only within the app:

Cannot edit generated content directly
Cannot modify saved outputs

Workarounds for Editing

Method 1: Download and Edit Locally

Download output as TXT or PDF
Open in text editor or word processor
Make your edits
Save locally

Method 2: Regenerate with Modifications

Note what you want to change
Create new output with updated parameters
Delete old output if no longer needed

Method 3: Copy and Paste

Open output in Focusly
Select and copy text
Paste into your preferred editor
Make edits there

Future Features

Editing functionality may be added in future updates:

In-app text editing
Annotation tools
Merging outputs
Collaborative editing

Organizing Outputs

See the Folder Organization guide for comprehensive information on:

Creating and managing folders
Moving outputs between folders
Organizing by subject, project, or time
Best practices for organization

Quick Tips

Use descriptive labels: When creating outputs, add clear labels like:

"Chapter 5 Summary - Photosynthesis"
"Practice Quiz - Week 3"
"Final Exam Flashcards - English"

Regular cleanup:

Weekly: Move unsorted items to folders
Monthly: Delete outdated materials
Before exams: Organize relevant materials

Folder structure:

Keep it simple
Use consistent naming
Organize by subject or purpose

Searching for Outputs

Finding Specific Content

If Focusly has search functionality:

Look for search bar in Saved Outputs
Enter keywords (subject, label, content)
View matching results
Click to open

Manual Search (if no search feature)

Navigate to likely folder
Check labels and dates
Open to verify content
Use browser's Find function (Ctrl+F / Cmd+F) when output is open

Search Tips

Use specific keywords
Try subject names
Search by date created
Look for unique terms from the content

Download and send:

Download output in desired format
Share file via email, messaging, cloud storage
Recipient can open and view

Copy and paste:

Open output in Focusly
Select and copy content
Paste into email, document, or message

For study groups:

Export flashcards as CSV for easy sharing
Share PDFs of summaries
Coordinate folder structures for consistency

With teachers:

PDF format is most professional
Include clear labels and subjects
Add context if needed

For collaboration:

Use standard formats (PDF, CSV)
Include metadata (subject, date, topic)
Organize before sharing

Privacy Considerations

Only share content you created
Don't share account credentials
Be mindful of academic integrity policies
Verify sharing permissions for assignments

Backup Strategies

Regular Backups

Weekly backup:

Download all important outputs
Store in cloud (Google Drive, Dropbox, etc.)
Organize in folders matching Focusly structure

Before exams:

Download all exam-related materials
Create local backup folder
Store in multiple locations

End of semester/year:

Download everything
Archive in organized folders
Clear out Focusly for fresh start

Backup Organization

Focusly Backups/
├── 2024/
│   ├── Semester 1/
│   │   ├── Mathematics/
│   │   ├── English/
│   │   └── Science/
│   └── Semester 2/
│       ├── Mathematics/
│       └── History/
└── Exams/
    ├── Finals 2024/
    └── Midterms 2024/

Managing Storage

Understanding Limits

Check if Focusly has:

Output limits: Maximum number of saved outputs
Storage limits: Total size of saved content
Folder limits: Maximum folders allowed

If limits exist:

Download and delete old outputs
Keep only current/relevant materials
Archive completed work locally

Optimizing Storage

Delete regularly:

Remove outdated practice materials
Clear old revision plans after exams
Delete duplicate outputs

Download and remove:

Download important but old materials
Delete from Focusly
Free up space for new content

Prioritize current work:

Keep current semester materials
Archive previous semesters locally
Focus Focusly on active studies

Output Metadata

Each output stores information:

Module type: Which module created it
Subject: Academic subject
Label: Custom name/title
Date created: When it was generated
Folder: Where it's stored
Input used: Original content (may be stored)

Why Metadata Matters

Organization: Sort and filter effectively
Context: Remember when and why you created it
Tracking: See progress over time
Search: Find content more easily

Troubleshooting

Output won't open

Refresh the page
Check internet connection
Try different browser
Clear browser cache

Download not working

Check browser download settings
Ensure popup blocker isn't interfering
Try different file format
Check available storage space

Output disappeared

Check all folders, including default
Verify you're logged into correct account
Check if accidentally deleted
Refresh page to reload

Can't delete output

Ensure you have permissions
Check if output is open elsewhere
Try refreshing page
Clear browser cache

Export format not working

Verify file format compatibility
Try alternative format
Check if file is corrupted
Download again

Best Practices

Creating Outputs

✅ Use descriptive labels: Makes finding easier later

✅ Select correct subject: Automatic organization

✅ Review before saving: Ensure quality

✅ Add context in labels: Include topic, chapter, or purpose